Cost Analysis: In-House vs. Outsourced Printing

Let’s delve into one of the most prominent business debates; whether to outsource your printing or print in-house for projects. There are pros and cons to both methods, and each is accompanied by different costs. Knowing the needs of your business helps determine which method is beneficial and cost-effective for you.

In-House Printing vs. Outsourcing: Which Saves More?

In-house vs. outsourced printing refers to whether a business manages their own print needs or works with a professional print shop for projects. When printing in-house, businesses have their own printer fleet managed by a Managed Service Provider (MSP), and they maintain their own paper supply and have products on hand. Outsourcing printing means sending print projects to a print shop and does not include oversight over the production process or maintaining equipment. 

Both methods of printing differ on the levels of control, communication, and cost throughout the printing process.

Maximizing Long-Term Savings by Switching to In-House Printing

The upsides of printing in-house include having full control over the printing process, constant availability, easy communication, and brand quality control. 

Each method has its own benefits, and printing in-house does have some aspects that a business should consider as well. In-house printing can be more expensive upfront due to purchasing or leasing machinery initially. Companies also must manage staffing and require expert training of personnel. 

Managing your own printing is an optimal solution for businesses with print needs that require a large quantity of print output. Investing in an in-house printer is a cost-effective, efficient solution for the long run.

Outsourcing Printing to Reduce Internal Costs and Tasks

Outsourcing is the right choice for some businesses, and some of its benefits include consistent costs, less staff and infrastructure to manage, and not having to manage the production process from start to finish. 

Some of the downsides of outsourcing printing are experiencing delays and a lack of control if something occurs, constantly maintaining contractor relationships, and having to maintain more communication with the outsourced business to ensure the consistent branding and standard of your company. 

Overall, outsourcing printing carries less upfront costs and maintenance requirements for print machines and supplies.

The Future of Your Print Strategy

Considering the associated costs and implications of both printing methods is a successful way to determine whether in-house or outsourced printing is the best option for your business. Connect with an MSP to work with print professionals who help design the perfect printing plan for you.