Tech Talk:  What Does ‘Collate’ Mean in Printing?  | DOCUmation - Managed IT. Printing & Copiers. Software. VoIP.

The definition of “collate” in printing refers to a process of arranging pages in a specific and organized sequence. This is typically done with multiple-page documents. When you use the collate function, the printer will group and organize pages into complete sets, so they are ready to be shared. Whether you’re printing presentations, reports, or booklets, using the collate option in printers can save time, reduce frustration, and enhance the professional quality of your output.

Below is an example of collated pages vs. non-collated pages. If you’re printing two copies of a three-page document, the print output will look like this:

• With Collate: Page 1, Page 2, Page 3 (Set 1), then Page 1, Page 2, Page 3 (Set 2).

• Without Collate: Page 1, Page 1, Page 2, Page 2, Page 3, Page 3.

Using the collate feature ensures that each copy of your document is ready for distribution, binding, or finishing without having to rely on manual sorting.

Example of How to Print Collated Pages from Your Computer: 

• Open the document you want to print and select “Print.” 
• In the print settings, print properties, or preferences window, look for the “Collate” option. 
• Check the box or select the collate icon (this image may look like overlapping pages). 
• Proceed to print your document. 

The collate feature is particularly useful in scenarios such as printing multiple copies of multi-page documents for meetings, classes, or events. Collated documents are also useful when creating booklets, training manuals, or handouts. 

In the grand scheme of printing, the collate feature might seem insignificant, but its impact is significant. By saving time and enhancing the professional quality of your documents, collate ensures a smoother and more efficient printing process.