When evaluating the best copiers, printers, or multifunction devices for your office, it’s important to consider service providers and manufacturers who are known for their quality and innovation. Manufacturers like HP, Lexmark, Canon, Ricoh, Xerox, Konica Minolta, Kyocera, and Brother consistently offer cutting-edge technology, reliable performance, and robust support. Whether you need commercial printers, fax machines, or the best multi-use printer, these brands provide devices of all sizes.
For excellent service and ongoing support, it’s common for decision-makers to turn to a trusted managed service provider (MSP) or copier dealer. The best copier dealers not only help you select the right device from leading brands but also ensure seamless integration, timely maintenance, and expert guidance tailored to your business needs.
When assessing your business needs or conducting a Business Technology Assessment (BTA), we like to focus on a company’s holistic operations. Here are ten printer features to consider:
- Automatic Stapling and Finishing Options: The best copiers and multifunction devices feature built-in staplers, hole-punching, and booklet-making capabilities, streamlining document preparation and saving time.
- Efficient Print Drivers and Print Tracking Software: A reliable print driver paired with print tracking software helps monitor usage, manage costs, and optimize your workflows, ensuring the best printing experience. Additionally, printer data tracking can offer insights into device usage and help reduce unnecessary expenses.
Pro Tip: What is a Print Driver?
A print driver is software that enables communication between your computer and a printer or copier. It translates data into a format the printer can process while providing access to features like duplex printing, stapling, and paper size selection. Without a print driver, your device cannot send print jobs to the printer.
- High-Speed Printing and Production Print Capabilities: For offices with heavy workloads, consider a production print model or commercial printer from a trusted printer dealer that delivers fast, high-quality output for professional results.
- Advanced Document Scanning and Cybersecurity Measures: For many businesses, it’s crucial to choose a multifunction device with robust document scanning features and integrated cybersecurity measures, such as encrypted data transfer and user authentication, to protect sensitive information.
- Paper Handling Versatility: The best copiers accommodate various paper sizes and materials, from envelopes to heavy card stock, making them versatile for all office needs. They can also handle specialized media, ensuring consistent performance across diverse printing tasks.
- Customizable Interfaces and Energy Efficiency: Modern copiers, photocopiers, and fax machines offer customizable touchscreens and eco-friendly modes, reducing energy consumption and enhancing user convenience. For example, users can create shortcuts for frequently used functions like document scanning or duplex printing, saving time and simplifying workflows while minimizing their environmental impact.
- Mobile and Wireless Printing Compatibility: Ensure your best multi-use printer supports mobile, wireless, and bluetooth printing, allowing users to print seamlessly from smartphones, tablets, and laptops.
- Partnering with a Reliable Copier Dealer: Working with a reputable copier service or printer dealer ensures you receive the right equipment, expert guidance, and responsive service for long-term success.
Choosing the right copier, printer, or multifunction device for your office can significantly impact your business’s productivity, efficiency, and security. By focusing on features like document scanning, toner replacement, print tracking, and advanced finishing options, you can find a device that meets your unique needs. Partnering with a reliable copier service provider or copier dealer ensures not only access to the best devices from trusted manufacturers but also expert support and maintenance to keep your operations running smoothly. Investing in the right technology and support today sets the foundation for long-term success and efficiency in your workplace.